SPHR Human Resources

Category - Planning

For some time, you’ve wanted to implement an exit interview process at your organization. You feel strongly that there’s a lot of valuable information that can be gleaned from departing employees and want to convince “the upper powers” of this as well. You’re ready to put together a proposal, and want to present the best possible arguments for establishing an exit interview program. Which of the following would be the strongest reason that you could include in your proposal to senior HR and line leadership?
  1. If managers know that departing employees will have the opportunity to provide feedback as they are leaving the organization, they may be less likely to intentionally behave in ways that are problematic or to treat employees in an unprofessional manner.
  2. Since managers will be able to attribute comments made during exit interviews to specific employees, they will be better able to assess the validity of the feedback that departing employees provide.
  3. Exit interviews provide an excellent opportunity to learn about how employees truly feel. Although employees may have been hesitant to express these feelings while employed with the organization, this same level of anxiety will not exist during the exit interview process, so departing employees can articulate their feelings more comfortably.
  4. Exit interviews provide a unique opportunity to capture useful and relevant feedback from employees about a number of factors, such as the nature of the supervision that the employee experienced and the employee’s relationship with his or her supervisor. This is information that might never be obtained in absence of an exit interview process.
Explanation
Answer - D - Employees are not likely to provide candid information about many dimensions of their employment experience - especially their relationship with their manager - while they are still employed with the organization. A well-structured exit interview process, therefore, can provide a one-time opportunity to glean information that might otherwise remain unspoken.

Key Takeaway: Option A is not the best since the exit interview process will fail if it is used as a deterrent for management misbehavior. Option B is not the best, since comments that an employee makes during exit interviews should become anonymous. Option C is not the best, since exit interviews should focus on facts, not feelings.
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