Practice Quiz

FSOT: 500 Test Prep Study Questions - Question List

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136. The most constructive way a bureau chief or other Foreign Service Officer (FSO) manager can reduce the amount of time spent dealing with emails is to
  1. ask that emails pertaining to projects handled by staff, not the FSO directly, include an "FYI" in the subject line
  2. establish and distribute parameters for what the FSO wants to see from staff members and associates
  3. respond to emails immediately as they come in, rather than devote an entire block of time to them
  4. take the time to read and respond to all emails at the beginning of each workday
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137. To most productively use team members' time when coordinating an embassy-wide program, a Foreign Service Officer should call meetings only to
  1. monitor the group's progress
  2. make decisions requiring the sharing of opinions or knowledge
  3. disseminate information
  4. vet decisions made by subordinates
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138. As an initial step toward effective team time management in complex project management situations, the Foreign Service Officer (FSO) project manager should
  1. align the project objectives for the team
  2. make clear that all decisions require the FSO's approval
  3. set up a regular meeting schedule
  4. agree upon clearly defined decision channels
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139. When a project appears to be running behind schedule, managers often "fast track" the project by taking which of the following actions?
  1. Adding resources to tasks in order to accelerate their completion
  2. Conducting work in parallel that would normally be carried out sequentially
  3. Outsourcing personnel and materials
  4. Contacting the functional manager to get control of the situation
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140. To measure the progress of projects, managers need to be aware of four concurrent elements: labor costs; functional and technical requirements; work being performed at the right level; and work
  1. proceeding on schedule
  2. approved by the proper authorities
  3. adaptable to the work environment
  4. performed in quality management teams
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